Turkey: Current Issues In Expedited Procedures In Arbitration

As a current practice, expedited procedure rules have been introduced as a remedy against the rising time and costs of arbitration proceedings, in principle, to be applied if the amount in dispute does not exceed a certain threshold. International arbitration aims to resolve disputes in a timely and cost-efficient manner, which would be achieved through a special procedure to be applied in order to ensure this efficiency.

Current issues in expedited procedures, which are found under various institutional arbitration rules, shall be analyzed in this newsletter article.

Expedited Procedures under Institutional Arbitration Rules

A brief review of institutional arbitration rules reveals that expedited procedures may be found under many institutional arbitration rules. A very recent example is the International Chamber of Commerce ("ICC") Arbitration Rules, which adopted expedited procedure rules to be effective as of March, 2017.

Some institutional rules provide an opt-out system, which sets forth expedited procedures for claims under a certain threshold. The opt-out system requires that the parties who desire that the expedited procedure rules shall not be applied to them shall exclude them. The ICC, the Swiss Chambers' Arbitration Institution (SCAI), the Hong Kong International Arbitration Center (HKIAC) and the Singapore International Arbitration Center (SIAC) are among the institutions that provide an opt-out system. Additionally, the Istanbul Arbitration Centre (ISTAC) is also among these institutions. The ISTAC provides separate Fast Track Arbitration Rules, to be would be applied in disputes under 300.000 Turkish Liras, unless the parties have decided otherwise¹. Accordingly, it is possible for the parties to opt-out of these rules.

The other approach for the use of expedited procedures is an opt-in mechanism that requires the parties to refer to expedited procedure rules, specifically, in order to ensure their application. As an example, the DIS (German Institution of Arbitration) Supplementary Rules for Expedited Proceedings sets forth that the rules shall only be applied if the parties have referred to them in their arbitration agreement, or if they agreed to their application prior to filing a statement of claim². Additionally, the Arbitration Institute of the Stockholm Chamber of Commerce (SCC) also provides expedited arbitration rules that require an agreement between the parties to resolve the disputes under the SCC Rules for Expedited Arbitration³.

On the other hand, the London Chamber of International Arbitration (LCIA) Arbitration Rules do not provide a separate expedited procedure. Under its official website, the LCIA states that while there are no separate rules for fast-track arbitrations, the LCIA Arbitration Rules may be adapted to achieve an expedited process. Accordingly, it is emphasized that if the parties wish to allow for a fast-track arbitration in their contract, the LCIA will provide recommended clauses for this purpose⁴.

Appointment of a Sole Arbitrator

The appointment of a sole arbitrator is among the issues that are within the realm of debate under expedited procedures.

Under the ICC Rules, pursuant to Article 2(1) of Appendix VI regulating expedited procedures, a sole arbitrator may be appointed by the International Court of Arbitration ("Court") notwithstanding any contrary provision of the arbitration agreement⁵. Accordingly, the parties' will may be superseded by this provision, and the parties may be faced with an arbitration proceeding conducted by a sole arbitrator, even though they prefer a panel composed of more than one arbitrator. The ICC Note to Parties and Arbitral Tribunals on the Conduct of the Arbitration under the ICC Rules of Arbitration⁶ ("Notes") justify this practice in stating that by submitting to arbitration under the Rules, the parties agree that any reference made to three arbitrators in their arbitration agreement is subject to the Court's discretion to appoint a sole arbitrator, if the expedited procedure provisions are applied⁷.

Other institutional arbitration rules have adopted a different approach to the issue. For instance, the SCAI Rules do not set forth an automatic appointment of a sole arbitrator, and provide that the Secretariat shall invite the parties to agree to refer the case to a sole arbitrator, if the arbitration agreement provides for an arbitral tribunal composed of more than one arbitrator⁸.

The appointment of a sole arbitrator could be problematic considering the importance of party consent in international arbitrations. Arbitration is based on party consent, since it is an exception to state court litigation. Accordingly, the parties should be free to tailor the proceedings in accordance to their own will, and the appointment of a sole arbitrator, even though the parties decided otherwise, could be contrary to the general principles as to which arbitration as a dispute resolution mechanism is based.

On the appointment of a sole arbitrator in contradiction to the parties' previous agreement, the decision of the Singapore High Court concerning an award made under the SIAC Expedited Procedure is worthy of note⁹. In this decision, one of the parties challenged the award based on the contention that the appointment of a sole arbitrator instead of three arbitrators, as stated in the arbitration agreement, constituted grounds to set-aside, since the arbitral procedure had not been conducted in accordance with the agreement of the parties. The Singapore court rejected this challenge, giving weight to the SIAC Court President's discretion to appoint a sole arbitrator under the SIAC Rules. Therefore, the discretionary power of the court has been recognized by the Singapore High Court.

It should also be pointed out that, in practice, the parties tend to appoint a sole arbitrator in disputes with a lower amount of claim without being particularly concerned about the number of arbitrators; therefore, the expedited procedure with a sole arbitrator reflects the practice.

Particularities in Expedited Proceedings and the Right to be heard

In addition to conducting the arbitration with a sole arbitrator, expedited proceedings provide other measures with the aim to achieve efficiency and quick resolution of disputes. However, these measures should not affect the parties' fundamental procedural rights for the sake of a quick resolution of disputes, such as the right to be heard.

As an example to the particularities of expedited proceedings, the terms of reference, which is an important document in arbitration proceedings, is not required to be drafted. It should also be emphasized that the arbitrator enjoys considerable discretion as per the procedural measures he considers appropriate, such as limiting the document production, written submissions and witness evidence. It may also be possible to conduct hearings by means of videoconference, or not to conduct a hearing, and to render a decision on a document-basis. While these provisions aim to ensure efficiency, they should find a balance between the parties' will and their fundamental procedural rights.

Finally, the reasoning of the awards is one of the elements that should not be undermined in order to ensure an expeditious procedure. The reasoning of the award is crucial, which permits the parties to grasp the reasoning behind the award, and also, which enables them to make use of their rights pertaining to challenging of the award, and to resist its enforcement. In that vein, it could be possible to shorten the reasoning of the award, but not providing any reasoning on the award is not preferable. As an example, concerning ICC arbitrations, the Notes clarify that the award under the expedited procedure shall also be reasoned. Some sections of the award, whether factual or procedural, may be limited to what the arbitrators consider to be necessary for the understanding of the award, but the award cannot be deprived of a reasoning.

Conclusion

Expedited procedure rules have been adopted under many institutional arbitration rules, in order to offer a more efficient resolution of disputes. For the sake of resolving the disputes in a time and cost-efficient manner, expedited procedure rules provide specific provisions that differ from the usual arbitration proceedings. However, these provisions should not be overreaching and contradicting the party agreement, which is the basis of arbitration proceedings as a dispute resolution mechanism. Also, it is important to ensure the parties' fundamental procedural rights.

Footnotes

[1] Istanbul Arbitration Centre Fast Track Arbitration Rules. Source: https://istac.org.tr/wp-content/uploads/2016/03/istac_tahkim_kurallari_v3_EN.pdf.

[2] Article 1.1 of the DIS-Supplementary Rules for Expedited Proceedings. Source: http://www.disarb.org/de/16/regeln/dis-supplementary-rules-for-expedited-proceedings-08-srep-id4.

[3] For detailed information on the expedited procedure under the SCC Rules for Expedited Arbitrations, please see: http://www.sccinstitute.com/dispute-resolution/expedited-arbitration/whats-the-procedure/.

[4] Please see "Frequently Asked Questions" under: http://www.lcia.org/frequently_asked_questions.aspx#Fast-Track.

[5] Article 2(1) of Appendix VI of the Rules. Source: https://iccwbo.org/dispute-resolution-services/arbitration/rules-of-arbitration/.

[6] The Notes may be accessed under: https://cdn.iccwbo.org/content/uploads/sites/3/2017/03/icc-note-to-parties-and-arbitral-tribunals-on-the-conduct-of-arbitration.pdf.

[7] Notes, §76.

[8] Article 42(2)(c) of the SCAI Arbitration Rules.

[9] For the analysis of the decision please see Gary Born – Jonathan W. Lim, AQZ v. ARA: Singapore High Court Upholds Award Made under SIAC Expedited Procedure. Source: http://arbitrationblog.kluwerarbitration.com/2015/03/09/aqz-v-ara-singapore-high-court-upholds-award-made-under-siac-expedited-procedure/.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.