In the three-year old saga regarding anticipated changes to the minimum salary threshold for overtime exemptions under the Fair Labor Standards Act (FLSA), the latest—and probably final—development occurred yesterday, September 24, 2019, when the US Department of Labor (DOL) issued its new Final Rule updating regulations on the topic. The new regulations, which become effective on January 1, 2020, increase the minimum salary threshold for exempt employees under the FLSA from $455 per week to $684 per week, or $35,568 per year.

The FLSA was enacted in 1938 and requires that certain covered employees receive overtime pay for all hours over forty hours worked in a week. Section 213(a)(1) of the FLSA provides exemptions from this overtime requirement for "any employee employed in a bona fide executive, administrative, or professional capacity[,]" otherwise known as the "white collar" exemption. Although the FLSA does not define the terms "bona fide executive," "administrative" or "professional capacity," the DOL has over the years issued regulations defining these terms to include (i) a salary basis and threshold test (i.e., the employee must be paid a salary and at a certain amount) and (ii) a duties test (i.e., the employee must perform certain duties in order to be considered exempt).

The current minimum salary was last updated in 2004 and set the standard salary basis for exempt employees at $455 per week, or $23,660 per year. In 2016, during the final year of the Obama administration, the DOL proposed a new regulation that more than doubled the minimum salary threshold, increasing it to a proposed $913 per week, or $47,476 per year, but left the duties test untouched for exempt employees. On November 22, 2016, a federal judge entered a nationwide injunction, blocking the rule from taking effect. The Trump administration elected not to defend the 2016 rule.

With yesterday's announcement, the DOL has again increased the minimum salary level, accounting for wage growth since 2004. To determine the new increase, the DOL relied on the same metrics as those used when it set the standard salary level in 2004: it looked at the 20th percentile of earnings of full-time salaried workers in the South, which is the lowest-wage consensus region, or in the retail sector nationwide. The new rule proposed by the DOL does not change the job duties that establish whether a worker is exempt; it changes only the salary threshold—although not as high as the proposed 2016 regulation. Additionally, employers may use nondiscretionary bonuses, incentives, and/or commissions paid at least annually to satisfy up to 10% of the salary level. The new rule also increases the minimum annual compensation level for "highly compensated employees" to $107,432 per year, up from $100,000.

Employers need to evaluate their current workforce to identify positions to be reclassified or that will require modifications in wages or timekeeping practices. Any worker who is currently classified as exempt but makes less than $684 per week will need to receive a salary increase to meet the minimum $35,568 annual salary or will have to be converted to an hourly employee, eligible for overtime pay. Employers must implement these changes on or before January 1, 2020, in order to comply with the regulation. With only a few months left in 2019, and the two-year hiatus this issue has enjoyed, employers should dust off and revisit the plans they had prepared in anticipation of the original proposed regulation in 2016.

The Dentons Employment & Labor practice is available to discuss the specific impact of the regulations on your business and the particular strategies you may wish to employ in response to these recent developments.

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